Set up maintenance procedures 

• Maintenance procedures can range from simple checks done by line operatives (e.g. every shift), through to big complex jobs
• Maintenance procedures are configured as a set of step-by-step instructions
• Steps can include measurements that need to be recorded
• Define the skills/personnel required for each step
• Define the spare parts that will be needed or may need to be replaced

Trigger procedures

• Periodic –  on a periodic basis e.g. month(s), year(s)…
• Production counts – trigger on counts like machine cycles or parts produced
• Run hours – only look at time elapsed when the equipment is being used
• Events– trigger on different events e.g. critical defects found, wear picked up in measurements, damaged tools

Plan the maintenance team workload

• View the maintenance calendar
• Maintenance work that requires shut-down automatically informs the production schedule
• Create user define shut down calendars to plan shut down days
• Prioritise work, align with shut down days, move work forwards/backwards to manage workloads and optimise the work
• Release jobs and assign work to individuals or groups
• Project forwards spare parts required
• Project forwards man power requirements

Record the results of maintenance activities

• Record the results of each step as you go
• Provide access to drawings and documents to improve effectiveness
• Postpone some steps and come back to them later
• Record man-hours works
• Record spare parts used
• Build up a detailed history of results against each asset

Go Mobile

• Give engineers rugged handheld devices to collect data out in the factory
• Allow them to view their work list and select jobs 
• Record the results of each step as you go
• Use built in bar code scanners to look-up assets or use spare parts

Visualisation

• Dashboards aid visualisation and help everyone see where the problems in the factory are

Reporting

• Powerful reports show all aspects of maintenance work: schedules, workload, activities, asset history, spare parts used, man-hours used. etc.

• Lower the cost of maintenance – by arranging schedules based on usage not just fixed calendar periods
• Improve planning – plan maintenance activities well in advance, predict spare part and labour requirements, see related work – be sure not to forget anything
• Build up a history – know what has been done (and not done), to help make decisions about what to do next e.g. spare parts
• Manage workloads and priorities - improve the day to day management of workloads, authorise for release, prioritise, assign to individuals or teams
• Improve visibility – everyone can see what is being done, what is waiting and why
• Manage resources – maximises maintenance workforce resources and skills through better planning and allocation
• Enforce maintenance procedures – always provide the latest asset documentation and maintenance procedures
• Go paperless – facilitate mobility of maintenance teams around the plant with a mobile maintenance application. Get access to drawings quickly on-line
• Avoid problems – stop issues before they become major problems with event-based maintenance

• Repairs – to record breakdowns, schedule repair works orders, track repair work and spare parts used on each asset
• Production Counting – to take advantage of counts collected in production, for example real-time counts via OPC, to count things like cycles, parts made. These can be used as life time counts and also used to trigger maintenance procedures
• Downtime – to take advantage of downtime monitoring to derive actual run-hours and schedule maintenance activities based on actual run-hours
• Links to Documents – to link in all documentation related to each asset for easy access. Alternatively take photographs at various stages of maintenance activities to aid future work
• Inventory – to manage all the spare part inventory